Privacy Policy

Thank you for subscribing, registering and participating with San Antonio Sports, a Texas non-profit corporation (SAS). SAS is referred to in this document as “we”, “us” or “our.” When you use the San Antonio Sports registration platform or otherwise interact with us online, offline, or in person (collectively referred to as “Services”), we may collect information about you (“Information”), including information considered “personal information” or “personal data” under applicable privacy laws.

This Privacy Policy contains:

  • What Information Do We Collect?
  • What Are Our Sources of Information?
  • How Do We Use the Information We Collect?
  • Who Do We Disclose Your Information To?
  • What Do You Need to Know About Cookies and Other Identifiers?
  • How Can You Control Your Information?
  • How Do We Protect Your Information?
  • What Happens If We Change or Revise This Policy?

What Information Do We Collect?

We collect Information when you interact with our Services online or offline. In general, the Information we collect is either (a) provided by you, (b) collected by us when you use our Services, or (c) given to us by third parties. Where required by law, we obtain your consent to collect this Information. This Information includes:

  • Contact Information: Name, phone number, address, email address, and/or birth date.
  • Location Information: Coarse location during the race or during activities
  • Device and Other Technical Information: Information about your hardware, operating system, browser type, browser settings, your mobile carrier or Internet Service Provider, and unique identifiers associated with your device, including IP address.
  • Usage and Viewing Information: Films, TV shows, and videos that you view (including title and genre, watchlists you compile, and searches you conduct), webpages, apps, and ads you see and interact with, as well as the accounts you link together, including recordings of your interactions with our Services, which may include mouse clicks, mouse movements, keystrokes, and page scrolling. When you use our Service, you consent to the recording of your interactions with us.
  • Social Media Information: Information about your social media engagement and interaction with social media sites.
  • Other Information You Provide: Information you provide when you use our Services or participate in our events, surveys, or promotions or when you interact with us or others on our channels, pages, and accounts on social media and other companies’ platforms. For instance, we may collect chats, comments, posts, customer service communications.

What Are Our Sources of Information?

In addition to the Information, we collect from you directly, SAS may receive Information about you from a variety of sources, including other individuals and third-party businesses. For instance, we may receive Information about you from the following sources:

  • Friends and Other People. We may receive Information from people you know, such as when a friend invites you to participate in an offering, makes recommendations, or discloses content to you.
  • Companies You Direct to Disclose Information. We receive the Information you ask other companies to provide to us, such as your mobile carrier, your device carrier, or your cable or TV provider for authentication and personalization, to receive access to our content, or to participate in special events.
  • Linked Sites and Tools. We may receive Information from websites and tools offered by companies that are not affiliated with us, but that are linked to or integrated in our Services or provide links to our Services, such as third-party communities, forums, and social media sites, services, plug-ins, and applications. Your interactions with websites and tools offered by companies that are not affiliated with us are covered by the privacy policies of those companies, not this Privacy Policy. You should carefully read the privacy policies of websites and tools you use.
  • Publicly Available Sources. In limited cases, we may get Information from publicly available sources.
  • SAS Technology and Service Providers. We may receive Information from our service providers and other technology partners we work with, such as companies that assist us with account validation, analytics, fraud prevention, or otherwise help us run our Services, including attractions, events, and exhibits such as a film premier or influencer event.
  • SAS Advertising and Marketing Partners. We work with advertising and marketing partners, such as advertisers, app developers, publishers, and data providers that enable us to purchase or deliver ads as well as personalize, target, and measure the performance of those ads or campaigns. These partners may provide Information about your preferences or interests or may provide Information that is inferred or derived based on your information, activity, or interactions from different businesses not associated with SAS.
  • Joint Venture, Promotional, or Strategic Partners. When we partner with other companies, we may receive Information from them.

We may combine this Information with Information we collect directly from you.

 

How Do We Use the Information We Collect?

SAS uses your Information to provide you with our Services. We use Information only as permitted or required by law and as described in this privacy policy or otherwise disclosed at the time of collection.

  • Provide SAS Services. We use your Information to provide our Services that you request, view, or otherwise engage with. This might include customizing and personalizing the Services for you.
  • org, sanantoniomarathon.com and runsignup.com We use Information to enhance your experience of the range of content on these websites. We may use it to recommend videos, articles or sports events or to target and deliver marketing and advertising (see also Advertising and Marketing below).
  • Improve our Services. We may analyze your information (and create aggregated data derived from your Information) to develop, maintain, analyze, optimize, improve, measure, and report on our Services and Services features and how they are used.
  • We may send you communications, including by email, push notifications, or text, about purchases, your account, offers, contests, surveys, changes to policies, customer service inquiries, or to request feedback. We may record your comments, text, or voice communications for the purpose of making features available, improving our services, and addressing potential abuses of the terms of use that apply to our Services. or other concerns on behalf of our users.
  • Advertising and Marketing. We promote our brands and offerings by publishing advertising on our own Services and by placing ads on third parties’ services. We also provide advertising services for third party advertisers. We may use your Information to model, segment, target, offer, market, and advertise our Services, including providing discounts or offerings from our affiliates, business partners, and select third parties running competitions on social media and other channels. We may also use your Information to provide and improve our advertising services, including how we target and measure our publishing of ads for third party advertisers.
  • Operate our Business. We also use Information to support our internal business functions, including finance, accounting, and audit.
  • Safety, Security, Fraud Prevention. We may use your Information to enhance the safety and security of our Services. We may also use it to verify your identity, monitor, investigate, and prevent fraud, and halt other unauthorized or illegal activity.
  • With Your Consent. We may use your Information with your consent for other purposes described at the point of collection.
  • Deriving aggregated data. We may analyze your Information to create aggregated data that we use in connection with any of the other uses of Information set out in this section.
  • We only keep Information for as long as we need it to fulfill the purpose, we are using it for, as permitted by law.

Who Do We Disclose Your Information To?

SAS may disclose Information to:

  • Service Providers. We hire vendors and other companies to perform services for us such as creation, maintenance, hosting, delivery, and marketing of our Services. This may include processing payments, email and order fulfillment, administration of contests, customer service, or conducting research and analytics, including recording of mouse movements or clicks, keyboard strokes/touches, page scrolls, typed text or other interactions during a user session. We may also use service providers to enable our chat, comments, or survey features, to moderate comments and chat among our users or to verify disclosures from influencers we work with. These chat, comment, survey, or moderation service providers may obtain recordings of your comments, text, or voice communications for purposes of making the feature available or improving our services.
  • Business Partners and Third Parties. We may disclose Information to business partners and third parties (e.g., other companies, retailers, distributors, social media networks, research organizations, publishers, and non-profit organizations) for their own purposes, including marketing products or services to you, showing you relevant advertising, or providing an enhanced experience that integrates with one of our Services. When required, we will ask for your consent or provide opportunities to opt-out. To learn more about your choices, please see How Can You Control Your Information?
  • Sponsors, Co-promotions, and Branded Programs. We may offer content or programs (e.g., competitions, sweepstakes, promotions, games, applications, branded community or panel programs or social media integrations) that are sponsored by or co-branded with third parties that may collect or obtain Information from participants. When you participate in branded community or panel programs your name and contact information may also be disclosed to other participants or made public.
  • Advertising and Marketing Companies. SAS may disclose Information with advertisers, ad agencies, ad networks and platforms and other companies to provide advertising to you based on your interests. For more information, please see How Can You Control Your Information?
  • Legal and Law enforcement Purposes. SAS may disclose Information in response to legal process, for example in response to a court order or a subpoena, or in response to a law enforcement agency’s request. We may disclose Information to third parties for fraud prevention, to investigate or prevent illegal activities or violations of the terms of use of our Services, to protect the rights and safety of others, or as otherwise required by law.
  • Change of Control. SAS may transfer Information in the event of an actual or potential business transaction, such as if one or more of our business units or assets are acquired by, sold to, or merged with, another company or as part of a bankruptcy proceeding or a business reorganization.
  • We may disclose Information at your direction or when you provide us with your consent to do so, for example, when we disclose information to a third party to link an account you have with us to the third party’s account.

What Do You Need to Know About Cookies and Other Identifiers?

A cookie or other tracking technology is a small piece of script or code that is stored on your browser or device to help websites and apps remember you and collect information about your use of the Service. SAS may use cookies, web beacons, SDKs, pixels and other tracking technologies (collectively referred to as “cookies”) to make your experience on our Services better. These technologies help recognize your browser or device, maintain your preferences, and provide certain features (like storing a high score on a game or saving your location). SAS (including our affiliates) and third parties may use these technologies to collect information over time from apps, websites, and other digital products. We and third-party advertising companies may use this Information to help serve advertising tailored to your interests, both on and off the SAS Services. These technologies also help measure advertisements across our Services, marketing emails and other third-party websites, apps, devices, and services.

Please see the How Can You Control Your Information? for more information about your choices with respect to Information collected via cookies.

How Can You Control Your Information?

There are a number of tools and options you can use to help control how your Information is collected, used, and disclosed.

  • Individual Rights: depending on the country where you are based, you may request the following:
    • Right to access and rectification: you can request Information we hold and the correction of any errors of your Information.
    • Right to erasure/deletion: the right, in certain circumstances, to ask for your Information to be deleted. In specific cases, we may not be able to delete some types of Information where we have a legal obligation to keep that Information (e.g., for regulatory reporting purposes), or where you want us to continue to provide you with a Service and the processing of the Information is necessary for the provision of that Service.
    • Right to restriction of processing: the right, in certain circumstances, to restrict further processing of your Information.
    • Right to portability: the right in some cases to receive your Information in a digital format or to have it transmitted directly to another controller (where technically feasible).
    • Right to object: The right to object (on grounds relating to your particular situation) to the processing of your Information on the basis of our legitimate interests, including for direct marketing purposes.
    • Right to withdraw consent: you can withdraw your consent at any time in respect of any processing of Information which is based upon consent.
    • Right to lodge a complaint before the supervisory authority for data protection in your country, if you consider that your rights under the applicable privacy legislation have been infringed. Residents of some US states have specific rights relating to access, deletion, and correction requests. Please visit the US State Supplement page for a description of those state-specific rights.
  • Marketing Communications. If you would like to stop receiving email or text marketing communications from us, follow the “unsubscribe” instructions provided in the relevant email or respond “STOP” to the relevant text. In certain Services, you may also be able to opt out via the settings when you log into your account.
  • SAS Targeted Advertising. To opt-out of use and sharing of Information for targeted advertising purposes, please refer to How Can You Control Your Information? Please note that if you opt out, SAS will continue to collect and use data for other purposes, including research, analytics, and internal operations. You may continue to receive advertising for our Services based on your activities there.
  • Third-Party Targeted Advertising. You can also opt out of targeted advertising on websites by third parties that participate in self-regulatory programs via the following links:

WebChoices (https://optout.aboutads.info/) and Network Advertising Initiative (NAI) WebChoices (https://www.networkadvertising.org/understanding-online-

advertising/what-are-my-options)

  • Browser and Device Settings. You may have more options depending on your mobile device, operating system, or browser. Please review the support materials and/or the privacy settings for the respective devices and systems to learn more about these features and how they apply to targeted advertisements. Blocking cookies may also prevent you from accessing some of our content or Service features.
  • Precise Location Information. To disable collection of mobile device precise location information through our apps, please access your device settings and choose to limit that collection.
  • See What Do You Need to Know About Cookies and Other Identifiers? for more choices about managing other technical and usage information.

Please note some of the rights detailed above are not absolute, might not all be available in your country, and may not be applicable in certain scenarios.

How Do We Protect Your Information?

We have implemented administrative, technical and physical safeguards to help protect your Information. Unfortunately, no security measures are perfect, and we cannot assure you that Information will never be accessed or used in an unauthorized way.

What Happens If We Change or Revise This Policy?

From time to time, we may update this Privacy Policy and post the updated Policy here. We encourage you to periodically check back and review this Policy so that you always know our current privacy practices.